Among all those aspects that need to be taken care of while planning and organizing an event or a special occasion, finding the right and appropriate venue is the most important. Choose a venue that sets the mood of the occasion to have the largest impact on the success of the event.
So, before choosing the venue for your milestone event, here are some guidelines that you should consider when choosing your special venue:
- Style and theme of the event: If you are planning a thematic event, check whether the venue suits the theme style. Before finalizing the event venue, ponder upon how you want the venue to look like. Always remember that the venue of the event can limit the potential themes you can pick from. For example, one can't host an indoor beach party at a corporate hall without spending too much money. So, the choice of your event venue should go hand-in-hand with the style and theme of the event, complementing each other. The architecture of the venue and its general style and vibe can lend excitement to an event and help support the event theme. In short, pick the right venue on the basis of the event theme and ensure that it complements your personality as well. Thus, you can save yourself from spending a lot of money on altering the venue's look according to your event theme.
- Size of the guest list: Know the capacity of the event venue and ensure that the capacity is bigger than the number of guests expected for the event. This is important for the guests to feel relaxed and easier to move around in the venue or the hall.
- Indoor or outdoor: Once you have started planning for the event, finalize whether you want to conduct it indoor or outdoor. Both indoor events and outdoor events have their own advantages. You have more control over the event environment with indoor event space. If the event is planned to be conducted in a great outdoor space, the natural scenery itself can provide a beautiful backdrop for the function. Besides, the outdoor event venues are more spacious than indoor options. However, before hosting an outdoor event, have a backup plan if rain, wind, or snow get in the way.
- Location: Pick your venue based on whether you prefer urban or rural events. You can also consider a destination event if it suits your preference as well as your budget. If you are planning a local event, choose a venue that is close to where most of the attendees live or work. If most of the attendees are traveling from out of your town or state, pick a venue adjacent to the airport or their hotels. Besides, consider transportation, traffic, and parking facilities of the venue as well.
- Catering: Ask whether the event venue provides catering to your event. If the venue doesn't have a kitchen, check whether they have partnerships with food providers. You can also check for other catering options as well. Check the taste of the food in advance before finalizing the caterer. So, either pick a venue that serves good food or the one that allows you to bring in outside food caterers.
If you are planning for a milestone event and are searching for a suitable venue, give us a call at (425) 737-9015 or email us at ruti@events-4life.com, and we will handle it all for you.
